Top 8 Automated Invoice Processing Software for Your Business

Invoice processing demands significant time and effort from businesses. Accounts Payable teams spend hours on manual data entry, verification, and approval workflows. Many organizations still process invoices by hand, leading to extended processing times of days or weeks.

Questions That Matter:

• What percentage of your AP team’s time goes into manual invoice handling?
• How do payment delays and data inaccuracies affect your bottom line?
• What’s the measurable impact of processing delays on supplier relationships?

Manual methods create ongoing challenges – from payment accuracy to staff productivity. But businesses now have better options. Automated invoice processing software removes the burden of data entry, reduces errors, and lets AP teams work on high-value tasks.

With the right software, AP departments can process documents accurately and quickly. This improved efficiency benefits both your operations and relationships with suppliers. 

Our analysis of top invoice processing solutions will help you select the system that matches your specific business needs.

What is Invoice Processing Software?

Invoice processing software uses automation to capture, review, and manage invoices. It includes steps from extraction of data to processing of payments as well. It reduces manual efforts and improves efficiency.

The risk of errors is mitigated as it simplifies management of invoices and also controls it approval.

8 Best Invoice Processing Software for Your Business

Here’s a list of the best invoice processing software tools for your business in 2025. It’s a comprehensive list aimed at providing you with the most updated tools. 

#1. KlearStack

KlearStack is an intelligent document processing (IDP) and automated invoice processing software. It is a template-less solution, meaning you don’t have to create a new template whenever you receive a different or contemporary layout.

Built on artificial intelligence (AI) and machine learning (ML), KlearStack can process invoices without human intervention. Along with invoices, it supports various other document types. 

A completely new document can be processed with a significantly higher accuracy than other solutions – using KlearStack’s solution. 

Software Name: KlearStack
Features	Template-Less Solution Line-Item Data Extraction Multi-Page Invoice Data Extraction Bulk Invoice Processing Integration Data Extraction Data Validation Document pre-processing Straight-Through-Processing (STP) Document Classification Multilingual Support 15+ document type support
Benefits	Achieve 99% Accuracy  90% Cost Cut Down 20x lower Set-Up Cost Time-Saving Reduced Errors No Human Intervention
Cons	Limited Integrations Smaller User Base
Pricing	KlearStack’s pricing varies between standard, premium and enterprise plans. Standard: 10,000 to 100,000 Pages/Year.  Premium: 100,000 Pages/Year.  Enterprise:1 Mn+

#2. Sage Intacct

Sage Intacct is a cloud-based accounting and financial management software for businesses of any size. Since it is cloud-based software, accessing financial data from anywhere is possible.

It is the only financial management software endorsed by the AICPA (American Institute of Certified Public Accountants). With the help of Sage Intacct, you can easily automate your accounts payable and integrate the software with your system.

It improves efficiency in financial processes and offers customized solutions for businesses.

Software Name: Sage Intacct
Features	Intelligent General Ledger Cash Management Accounts Receivable Order Entry Accounts Payable  Purchasing Reporting and Dashboards
Benefits	Real-time multi-dimensional business visibility. Tailored reports and workflows. Automation saves times up to 66%. Accelerates finance team productivity by 40%.
Cons	Complex setup High pricing
Pricing	Sage Intacct’s price will vary based on your requirements and business. You can quote for pricing.
Deployment Type	Software as a Service (SaaS), Cloud, or Web-Based

#3. HyperScience

HyperScience is a technology company that develops automation software. It uses industry-leading technologies such as Artificial Intelligence(AI) and Machine Learning(ML) to automate document processing and data entry tasks. 

Accounts payable invoice processing can help you process invoices in bulk with any format and layout. 

HyperSciene helps simplify and optimize business processes by automating repetitive tasks related to data extraction, document classification, and data validation.

Software Name: HyperScience
Features	Greater Configurability Continuos Improvement Human-in-the-loop Scalable Easy to Setup Flexible Deployment
Benefits	95% automation and over 99.5% accuracy Streamline process with the help of ML Reduce costs Process more data, faster Minimize mistakes Easy to use Vendor implementation team
Cons	Inefficient template creation Outdated look and feel Continuous changes due to its rapid product release cycle.
Pricing	Sage Intacct’s price will vary based on your requirements and business. You can quote for pricing.
Deployment Type	On-premise

#4. Tipalti

Tipalti is an invoice management & bill processing software. It offers you a complete, integrated processing for accounts payable. 

You can capture supplier invoices via email or web portal. With the help of this software, you can quickly eliminate data entry with OCR, match POs to invoices and receipts, route approvals intelligently, and schedule batch invoices for payment. 

Software Name: Tipalti
Features	Effortless Invoice Import Touchless invoice processing Coding & approval prediction Built-in communication hub Automated PO matching Unified with payment processing Automated supplier communications Seamless, real-time reconciliation & ERP integration
Benefits	Minimized delays, speedy approvals Eliminate overspending Send payments in 120 currencies in 196 countries Speed up financial close by 25%
Cons	Complex setup High-cost plans
Pricing	Tipaliti’s price starts from $299 to $447 per month.
Deployment Type	Software as a Service (SaaS), Cloud, or Web-Based

#5. Tungsten Automation AP Agility (formerly Kofax)

Tungsten AP Agility is an automated accounts payable and invoice processing solution. It enables organizations to transform their accounts payable process digitally. With the help of Tungsten AP Agility, businesses can capture data from invoices in 30+ languages. 

It can be easily integrated with your ERP systems.  

While it offers powerful capabilities, its price and potential customization requirements should be considered.

Software Name: Kofax AP Agility
Features	AP Document Intelligence Cloud Choice Extensive role-based user management Supports single or multiple ERPs Leverages TotalAgility work queue AP workflows Organizational and business unit hierarchies General Ledger (GL) Integrated actionable analytics
Benefits	Improved information visibility Operational excellence Improved supplier relations Financial agility
Cons	Expensive Potential customization
Pricing	Quote for a pricing
Deployment Type	Web-based, Software as a Service (SaaS), Cloud

#6. Stampli

Stampli is an accounts payable(AP) automation and invoice management software. It is specially designed for AP teams that want automation but don’t want to rework their ERP.

Stampli can be easily integrated with 70+ ERPs and your accounting system.

Software Name: Stampli
Features	Activity Dashboard  Third Party Integrations  API  Reporting & Statistics Reporting/Analytics  Data Import/Export  Alerts/Notifications  Compliance Management
Benefits	No need to rework your ERP or change your AP processes. Smart AI to assist you. Stampli deploys in days, not months, with minimal user training. Stampli offers integrated payments, credit cards, vendor management and more.
Cons	Technical Issues Slow  Not User Friendly  Expense Report Issues  Uploading Issues
Pricing	Stampli’s pricing model is usage-based.
Deployment Type	Software as a Service (SaaS), Cloud, or Web-Based

#7. Xero

Xero is an online accounting software. It is easy to use for your small business. You can manage all your finances, control cash flow, and integrate with apps all in one place.

Software Name: Xero
Features	Accounts payable Accounts receivable Cash management  Bank reconciliation Expense management Time tracking  Fixed asset management  Multi-currency support Multi-division support  Regulations compliance  Electronic tax filing  Self-service portal  Global Financial Support
Benefits	Automate tasks like invoicing and reporting. Get a full picture of your business with up-to-date financial data. Make end-of-year tax returns easy.
Cons	Limited advanced automation features.
Pricing	Xero’s price plans range from $9.75(Early), $24.05 (Growing), $35 (Established) per month.
Deployment Type	Software as a Service (SaaS), Cloud, or Web-Based

#8. SAP Concur

SAP Concur is an invoice management solution. SAP Concur provides tools for invoice creation, submission, and tracking. It helps automate the accounts payable invoicing process and enables faster approval and payment cycles.

SAP Concur helps save time, reduce errors and enhance visibility and control over an organization’s spending.

Software Name: SAP Concur
Features	E-receipt import  Approval process control  Multi-currency Receipt management Reimbursement management  Integrated travel, expense and ERP data  TMC data integration  Spend control
Benefits	Control costs by getting ahead of vendor spending Increase compliance and reduce fraud  Give employees mobile tools so they can work anywhere  Capture data and make better business decisions
Cons	Technical issues slow
Pricing	Ask for SAP Concur’s price plans.
Deployment Type	Software as a Service (SaaS), Cloud, or Web-Based

Added 1 BONUS invoice processing software

How to Choose an Automated Invoice Processing Software for Your Business?

Selecting invoice processing software requires methodical analysis of your organization’s specific needs. Finance teams often struggle with picking the right solution because they focus solely on features without considering their unique workflow requirements. 

Understanding your current processes, pain points, and future goals helps narrow down the options to find software that truly fits your operations.

Implementation Checklist:

• Assess your monthly invoice volume
• List current bottlenecks in processing
• Identify must-have integration requirements
• Calculate your available budget range
• Document compliance requirements
• Review your team’s technical expertise

The first step involves analyzing your internal processes and documentation needs. This means examining your current invoice handling workflow, identifying bottlenecks, and determining which features would streamline your operations. 

Consider factors like invoice volume, processing time, and error rates to establish a baseline for improvement.

Technical Considerations:

• OCR accuracy rates
• Multi-format document support
• API availability
• Security protocols
• Cloud vs. on-premise hosting
• Mobile accessibility options

Understanding the technical aspects helps you evaluate whether a solution can handle your specific document types and volume. Look for software that offers the right balance of automation capabilities and manual control, ensuring you maintain oversight while reducing repetitive tasks.

Assessment Framework:

• Measure current vs. projected processing times
• Compare pricing models across vendors
• Verify integration capabilities with existing systems
• Review user training requirements
• Examine customer support availability
• Analyze implementation timeframes

The evaluation process should focus on quantifiable metrics. Track processing times, error rates, and cost per invoice to establish clear ROI expectations. 

This data-driven approach helps justify the investment and ensures the selected solution delivers measurable improvements.

Your final selection should prioritize software that adapts to your growth trajectory. Consider how the solution handles increased invoice volumes, supports additional users, and accommodates new business requirements. 

The right software grows alongside your business, providing long-term value rather than requiring replacement as your needs evolve.

Success Metrics:

• Processing speed improvements
• Accuracy rate increases
• Cost reduction percentages
• User adoption rates
• Integration effectiveness
• Compliance adherence levels

Remember that the most effective solution might not be the one with the most features, but rather the one that best matches your specific requirements. Focus on finding software that addresses your current challenges while providing room for future expansion. 

This balanced approach ensures sustainable improvement in your invoice processing workflow.

The right automated invoice processing software becomes a strategic asset, transforming your finance operations through improved accuracy, faster processing, and reduced manual effort. 

By following a structured evaluation process, you’ll identify a solution that delivers both immediate benefits and long-term value for your organization.

Why Should You Choose KlearStack?

Visual 3: A computer in centre with KlearStack branding and AI written on it. Papers (invoices) flying all around ti. A smile under the KS name. 

If you’re seeking an automated invoice processing solution that truly stands out, KlearStack is your answer. 

KlearStack is a tool that effortlessly takes care of data extraction from invoices. No matter how complex or varied the invoice layout, KlearStack’s smart algorithms ensure that every piece of important data is accurately captured, classified, and processed. 

This means fewer errors and more time saved for your team. Not only that, KlearStack keeps you updated in real-time, ensuring accuracy and quicker decision-making.

By choosing KlearStack, you’re not just getting a tool; you’re unlocking a more systematic invoicing process, boosting accuracy, and freeing up your necessary resources. 

Request a free demo and elevate your invoicing process with KlearStack.

Conclusion

Selecting the right invoice processing software transforms your financial operations fundamentally. Our analysis shows that successful implementation hinges on thorough evaluation of your requirements, technical capabilities, and growth plans.

Organizations that follow systematic selection processes see measurable improvements:

• Significant cost savings through reduced manual effort
• Better vendor relationships through timely payments
• Enhanced compliance and audit readiness

The most successful implementations share common elements: clear requirement definition, strong stakeholder buy-in, comprehensive testing, and planned user training. These factors contribute to smooth transitions and rapid achievement of efficiency goals.

Finance teams benefit most when they view software selection not as a one-time decision but as a strategic investment. 

The right solution addresses immediate pain points while supporting future growth.

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