Top 8 Automated Invoice Processing Software for Your Business

Invoice processing demands significant time and effort from businesses. Accounts Payable teams spend hours on manual data entry, verification, and approval workflows. Many organizations still process invoices by hand, leading to extended processing times of days or weeks.

Questions That Matter:

• What percentage of your AP team’s time goes into manual invoice handling?
• How do payment delays and data inaccuracies affect your bottom line?
• What’s the measurable impact of processing delays on supplier relationships?

Manual methods create ongoing challenges – from payment accuracy to staff productivity. But businesses now have better options. Automated invoice processing software removes the burden of data entry, reduces errors, and lets AP teams work on high-value tasks.

With the right software, AP departments can process documents accurately and quickly. This improved efficiency benefits both your operations and relationships with suppliers. 

Our analysis of top invoice processing solutions will help you select the system that matches your specific business needs.

What is Invoice Processing Software?

Invoice processing software uses technology to capture, review, approve, and manage invoice data. It is a tool that businesses use to automate the management of supplier invoices. 

By employing AI and machine learning, this software improves accuracy, reduces the need for manual intervention, and simplifies the end-to-end invoice workflow.

8 Best Invoice Processing Software for Your Business

Here’s a list of the best invoice processing software tools for your business in 2025. It’s a comprehensive list aimed at providing you with the most updated tools. 

#1. KlearStack

KlearStack is an intelligent document processing (IDP) and automated invoice processing software. It is a template-less solution, meaning you don’t have to create a new template whenever you receive a different or contemporary layout.

Built on artificial intelligence (AI) and machine learning (ML), KlearStack can process invoices without human intervention. Along with invoices, it supports various other document types. 

A completely new document can be processed with a significantly higher accuracy than other solutions – using KlearStack’s solution. 

#2. Sage Intacct

Sage Intacct is a cloud-based accounting and financial management software for businesses of any size. Since it is cloud-based software, accessing financial data from anywhere is possible.

It is the only financial management software endorsed by the AICPA (American Institute of Certified Public Accountants). With the help of Sage Intacct, you can easily automate your accounts payable and integrate the software with your system.

It improves efficiency in financial processes and offers customized solutions for businesses.

#3. HyperScience

HyperScience is a technology company that develops automation software. It uses industry-leading technologies such as Artificial Intelligence(AI) and Machine Learning(ML) to automate document processing and data entry tasks. 

Accounts payable invoice processing can help you process invoices in bulk with any format and layout. 

HyperSciene helps simplify and optimize business processes by automating repetitive tasks related to data extraction, document classification, and data validation.

#4. Tipalti

Tipalti is an invoice management & bill processing software. It offers you a complete, integrated processing for accounts payable. 

You can capture supplier invoices via email or web portal. With the help of this software, you can quickly eliminate data entry with OCR, match POs to invoices and receipts, route approvals intelligently, and schedule batch invoices for payment. 

#5. Tungsten Automation AP Agility (formerly Kofax)

Tungsten AP Agility is an automated accounts payable and invoice processing solution. It enables organizations to transform their accounts payable process digitally. With the help of Tungsten AP Agility, businesses can capture data from invoices in 30+ languages. 

It can be easily integrated with your ERP systems.  

While it offers powerful capabilities, its price and potential customization requirements should be considered.

#6. Stampli

Stampli is an accounts payable(AP) automation and invoice management software. It is specially designed for AP teams that want automation but don’t want to rework their ERP.

Stampli can be easily integrated with 70+ ERPs and your accounting system.

#7. Xero

Xero is an online accounting software. It is easy to use for your small business. You can manage all your finances, control cash flow, and integrate with apps all in one place.

#8. SAP Concur

SAP Concur is an invoice management solution. SAP Concur provides tools for invoice creation, submission, and tracking. It helps automate the accounts payable invoicing process and enables faster approval and payment cycles.

SAP Concur helps save time, reduce errors and enhance visibility and control over an organization’s spending.

Added 1 BONUS invoice processing software

How to Choose an Automated Invoice Processing Software for Your Business?

Selecting invoice processing software requires methodical analysis of your organization’s specific needs. Finance teams often struggle with picking the right solution because they focus solely on features without considering their unique workflow requirements. 

Understanding your current processes, pain points, and future goals helps narrow down the options to find software that truly fits your operations.

Implementation Checklist:

• Assess your monthly invoice volume
• List current bottlenecks in processing
• Identify must-have integration requirements
• Calculate your available budget range
• Document compliance requirements
• Review your team’s technical expertise

The first step involves analyzing your internal processes and documentation needs. This means examining your current invoice handling workflow, identifying bottlenecks, and determining which features would streamline your operations. 

Consider factors like invoice volume, processing time, and error rates to establish a baseline for improvement.

Technical Considerations:

• OCR accuracy rates
• Multi-format document support
• API availability
• Security protocols
• Cloud vs. on-premise hosting
• Mobile accessibility options

Understanding the technical aspects helps you evaluate whether a solution can handle your specific document types and volume. Look for software that offers the right balance of automation capabilities and manual control, ensuring you maintain oversight while reducing repetitive tasks.

Assessment Framework:

• Measure current vs. projected processing times
• Compare pricing models across vendors
• Verify integration capabilities with existing systems
• Review user training requirements
• Examine customer support availability
• Analyze implementation timeframes

The evaluation process should focus on quantifiable metrics. Track processing times, error rates, and cost per invoice to establish clear ROI expectations. 

This data-driven approach helps justify the investment and ensures the selected solution delivers measurable improvements.

Your final selection should prioritize software that adapts to your growth trajectory. Consider how the solution handles increased invoice volumes, supports additional users, and accommodates new business requirements. 

The right software grows alongside your business, providing long-term value rather than requiring replacement as your needs evolve.

Success Metrics:

• Processing speed improvements
• Accuracy rate increases
• Cost reduction percentages
• User adoption rates
• Integration effectiveness
• Compliance adherence levels

Remember that the most effective solution might not be the one with the most features, but rather the one that best matches your specific requirements. Focus on finding software that addresses your current challenges while providing room for future expansion. 

This balanced approach ensures sustainable improvement in your invoice processing workflow.

The right automated invoice processing software becomes a strategic asset, transforming your finance operations through improved accuracy, faster processing, and reduced manual effort. 

By following a structured evaluation process, you’ll identify a solution that delivers both immediate benefits and long-term value for your organization.

Why Should You Choose KlearStack?

Visual 3: A computer in centre with KlearStack branding and AI written on it. Papers (invoices) flying all around ti. A smile under the KS name. 

If you’re seeking an automated invoice processing solution that truly stands out, KlearStack is your answer. 

KlearStack is a tool that effortlessly takes care of data extraction from invoices. No matter how complex or varied the invoice layout, KlearStack’s smart algorithms ensure that every piece of important data is accurately captured, classified, and processed. 

This means fewer errors and more time saved for your team. Not only that, KlearStack keeps you updated in real-time, ensuring accuracy and quicker decision-making.

By choosing KlearStack, you’re not just getting a tool; you’re unlocking a more systematic invoicing process, boosting accuracy, and freeing up your necessary resources. 

Request a free demo and elevate your invoicing process with KlearStack.

Conclusion

Selecting the right invoice processing software transforms your financial operations fundamentally. Our analysis shows that successful implementation hinges on thorough evaluation of your requirements, technical capabilities, and growth plans.

Organizations that follow systematic selection processes see measurable improvements:

• Significant cost savings through reduced manual effort
• Better vendor relationships through timely payments
• Enhanced compliance and audit readiness

The most successful implementations share common elements: clear requirement definition, strong stakeholder buy-in, comprehensive testing, and planned user training. These factors contribute to smooth transitions and rapid achievement of efficiency goals.

Finance teams benefit most when they view software selection not as a one-time decision but as a strategic investment. 

The right solution addresses immediate pain points while supporting future growth.

FAQs