Businesses are constantly getting buried in paper documents. In addition to other expenditures, they now have to spend on labor for monotonous and tedious tasks such as maintaining, and organizing these documents, and manual data extraction and entry.
With so much paperwork piled up, mistakes and inaccuracies also keep recurring. At times, small inaccuracies may end up costing the company a lot.
What if there was a way to eliminate these hassles while saving money and valuable time? A Document Scanning Software would be the perfect solution.
In this informative guide, we will explore the best document scanning software programs with their features, pros and cons, and how to handle paper documents.
What is a Document Scanning Software?
Documents can be of various types. They can be invoices, bills of lading, purchase orders, medical reports, etc. When these documents are in physical copies, sorting and storing them can be very challenging. A document scanning software simply scans these documents and converts them into machine-readable text format.
Optical Character Recognition (OCR) is the technology that is used here. This technology focuses on recognizing and scanning image-based or handwritten text into machine-readable text. It reads different types of documents, such as handwritten paper documents, PDF files, or images, and converts them to editable and searchable data.
Document scanning software saves time, and costs, and enhances security. It automates document management, boosts productivity, and supports compliance. It is essential for efficient, organized, and secure digital document handling.
12 Best Document Scanning Software with Comparison
1. KlearStack
KlearStack is a dynamic AI-driven platform that extracts intelligent data from unstructured documents.
With OCR and deep-learning AI, it can scan all kinds of documents regardless of layout. It is completely template-free and automates end-to-end processes with accuracy and efficiency.
You can automate data extraction and processing from semi-structured and unstructured documents and automate your operational workflow.
Get up to 99% accuracy with KlearStack’s AI-driven OCR and IDP solution.
This scanning software can easily capture, convert, and analyze data from any of the following:
- jpg, png, tiff, bmp
- PDF documents
- Handwritten notes
- Emails
- Invoices
- Receipts
- Complex datasets
- Legal documents
- ID cards
- Purchase orders
But that’s not all. KlearStack offers template-less processing, thus automating your profits from start to finish, for you.
Easy Setup. Cancel Anytime.
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2. DocuWare- Document Import
DocuWare imports all your documents in a centralized repository regardless of whether it was taken from another device, shared, or created.
It scans paper documents from your desktop scanner or shared multifunction devices. It indexes documents according to their metadata, content, or available barcode.
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| Pricing | Request for a demo or contact for pricing details |
3. MyQ Solutions- Scanning Workflows
MyQ Solution’s document scanning software sorts documents in specific folders and cloud destinations easily.
It captures and manages physical documents efficiently. It helps to get rid of unnecessary steps and helps save time.
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| Pricing | Request or contact for pricing details |
4. PairSoft- Document Management
PairSoft enables you to instantly store documents in your ERP through Optical Character Recognition (OCR).
It automatically extracts data from PDFs and emails with the help of OCR and Machine Learning (ML).
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| Pricing | Request or contact for pricing quotations |
5. Docsvault
Docvault is built-in document scanning software that simplifies your documentation process and digitizes paperwork.
You can easily replace physical documents with digital documents and automate your operational workflow.
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| Pricing | Contact the sales team for pricing information |
6. Klippa- DocHorizon
Klippa DocHorizon is an AI-powered platform that enables businesses to save time and costs spent on complex document processing and operations.
It is a low-code platform which is built for workflow automation.
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| Pricing | Contact or fill in the required form to get pricing information |
7. Laserfiche
Laserfiche is a comprehensive document management platform designed for large organizations.
It offers extensive features, scalability, and various integration options. While it can meet complex needs, it comes with a high initial setup cost and customization complexity.
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8. ABBYY FineReader
Abbyy FineReader provides OCR accuracy and document conversion. It’s a suitable choice for those who require accurate text recognition and document digitization. It offers extensive language support but may lack some advanced workflow automation features.
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9. PaperScan
PaperScan provides a PDF to OCR conversion tool. It makes document acquisition easy and efficient.
However, it may have limitations in automation and integration compared to more advanced solutions.
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10. Tungsten Capture
Kofax Capture is designed for large enterprises with high-volume document capture needs. It enables businesses to streamline a large number of documents and offers comprehensive automation features. However, it can be expensive and may be overkill for small businesses.
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| Pricing | Custom pricing- Request for pricing details |
11. Iris PowerScan
Iris PowerScan is a document management and data extraction solution. It’s known for its high OCR accuracy and advanced features.
It’s a suitable choice for organizations looking for comprehensive document management, although it comes with a higher cost and complexity.
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12. Nanonets
Nanonets offers a user-friendly document scanning solution with competitive pricing.
It provides OCR and workflow automation, which helps businesses that are seeking efficient data capture and automation.
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When choosing the right software, consider your specific requirements, budget constraints, and integration needs to make an informed decision.
COMPARISON:
| Feature | KlearStack | Docuware | ABBYY FineReader | PaperScan |
| OCR Accuracy | ✓ | X | ✓ | X |
| Workflow Automation | ✓ | ✓ | X | X |
| Integration Capabilities | ✓ | X | X | X |
| Customization Options | ✓ | X | X | X |
Features to Look for in Document Scanning Software
There are plenty of document scanning software available today. It is essential to pick the right one for your business needs and long-term goals.
Here are the features you should consider in document and image scanning software:
- Automatic Capture
It should be able to automatically identify and scan all types of documents. - Optical Character Recognition (OCR)
OCR is the highlight here. It should provide accurate and high-quality results. - Automation in Workflow
It should streamline your operational workflow process. - Integration
It should easily integrate into your workflow process without any hassle. - Processing of images
It should automatically enhance the quality and clarity of a blurred image. - Batch Processing
It should easily be able to process high volumes of documents with efficiency. - User-friendly
It should be user-friendly, requiring zero or minimal coding.
Why Should You Choose KlearStack for Document Scanning?
KlearStack offers a comprehensive document scanning and management solution with advanced features:
High-Quality OCR: Provides accurate Optical Character Recognition (OCR) with 99% precise text extraction from scanned documents.
Automation: Excels in workflow automation, streamlining document processes and reducing 90% manual effort.
Integration: Offers robust integration capabilities, allowing seamless connectivity with other software systems.
Any document type: Capture, convert, and analyze data from any jpg, png, tiff, bmp, or pdf documents.
Customization: KlearStack can be tailored to meet the specific needs of businesses, making it suitable for various industries and use cases.
Request a Free KlearStack demo!
How to Implement KlearStack in Document Scanning?
Here is a step-by-step guide on how to implement KlearStack when processing your documents.
Step 1: Assess your document scanning needs and objectives.
Step 2: Install and configure KlearStack software.
Step 3: Scan documents using KlearStack and the configured settings.
Step 4: Utilize KlearStack’s OCR capabilities for text and data extraction.
Step 5: Implement workflow automation for streamlined document processes.
Step 6: Integrate KlearStack with other software systems if needed.
Step 7: Store and organize digital documents securely for easy access.
Step 8: Monitor and maintain KlearStack for optimal performance.
Conclusion
Maintaining data and time-sensitive documents is no easy task. It requires special care and attention which may cost your business more than expected.
The right document-scanning software would be the perfect solution to all your operational hassles. Investing in document scanning software will not just save you money in the long run, but also enables you to use your resources and working capital in areas that need the most attention.
While choosing a document scanning software, make sure to consider the performance, accuracy rate and other features that perfectly fit your business type and scale.
KlearStack is the ideal solution for managing your business documents. With its high-quality OCR, advanced workflow automation, and robust integration capabilities, you can streamline your document processes effortlessly.
Moreover, KlearStack offers customizable solutions tailored to your needs. Experience how KlearStack can significantly cut manual data entry costs by 80% and speed up operations by up to 300%.
Process your 1000+ monthly documents in a LIVE DEMO call today.
