Best Document Scanning Software

Document Scanning Services in 2024

Table of Contents

Businesses are getting buried in paper documents constantly. In addition to other expenditures, they now have to spend on labor for monotonous and tedious tasks such as maintaining, and organizing these documents, and manual data extraction and entry. 

With so much paperwork piled up, mistakes and inaccuracies also keep recurring. At times, small inaccuracies may end up costing the company a lot. 

What if there was a way to eliminate these hassles while saving money and valuable time? A Document Scanning Software would be the perfect solution. 

In this informative guide, we will explore the 12 best document scanning software that has revolutionized how we handle paper documents. 

What is a Document Scanning Software?

Documents can be of various types. They can be invoices, bills of lading, purchase orders, medical reports, etc. When these documents are in physical copies, sorting and storing them can be very challenging. A document scanning software simply scans these documents and converts them into machine-readable text format. 

Optical Character Recognition (OCR) is the technology that is used here. This technology focuses on recognizing and scanning image-based or handwritten text into machine-readable text.  It reads different types of documents, such as handwritten paper documents, PDF files, or images, and converts them to editable and searchable data.

Document scanning software saves time, and costs, and enhances security. It automates document management, boosts productivity, and supports compliance. It is essential for efficient, organized, and secure digital document handling.

Best Document Scanning Software with Comparison

1. KlearStack

klearstack document processing company

KlearStack is a dynamic AI-driven platform that achieves intelligent data extraction from unstructured documents. 

With OCR and deep-learning AI, it can scan all kinds of documents regardless of layout. It is completely template-free and automates end-to-end processes with accuracy and efficiency. 

You can automate data extraction and processing from semi-structured and unstructured documents and automate your operational workflow.

Get up to 99% accuracy with KlearStack’s AI-driven OCR and IDP solution. 

This scanning software can easily capture, convert, and analyze data from any of the following:

  • jpg, png, tiff, bmp
  • PDF documents
  • Handwritten notes
  • Emails
  • Invoices
  • Receipts
  • Complex datasets
  • Legal documents
  • ID cards
  • Purchase orders

But that’s not all. KlearStack offers template-less processing, thus automating your profits from start to finish, for you. 

Easy Setup. Cancel Anytime.

Pros
  • Best AI-driven OCR with 99% accuracy 
  • Template-less data extraction
  • Save 1000s of hours of manual effort and cost.
  • Is 500x faster
  • Can discover, clean, standardize, classify and extract data from any source without human intervention
Cons
  • High costs may not suit small businesses.
Pricing
  • Standard: 10,000 to 100,000 Pages/Year
  • Premium: 100,000 Pages/Year
  • Enterprise:1 Mn+ Pages
KlearStack Demo Request

2. DocuWare- Document Import

DocuWare- Document Import

DocuWare imports all your documents in a centralized repository regardless of whether it was taken from another device, shared, or created. 

It scans paper documents from your desktop scanner or shared multifunction devices. It indexes documents according to their metadata, content, or available barcode. 

Pros
  • Fully Automatic
  • Accurate Indexing
  • Batch processing
Cons
  • Pricing may vary which might not be suitable for small-scale business
PricingRequest for a demo or contact for pricing details

3. MyQ Solutions- Scanning Workflows

MyQ Solutions- Scanning Workflows

MyQ Solution’s document scanning software sorts documents in specific folders and cloud destinations easily. 

It captures and manages physical documents efficiently. It helps to get rid of unnecessary steps and helps save time. 

Pros
  • Single-click OCR
  • Scan directly to cloud storage
  • Add more information to scanned documents
Cons
  • Limited reporting
PricingRequest or contact for pricing details

4. PairSoft- Document Management

PairSoft- Document Management

PairSoft enables you to instantly store documents in your ERP through Optical Character Recognition (OCR). 

It automatically extracts data from PDFs and emails with the help of OCR and Machine Learning (ML).

Pros
  • Automatic data capture
  • Cloud-based filing
  • Streamlined communication
  • Fast data retrieval
Cons
  • Limited support
PricingRequest or contact for pricing quotations

5. Docsvault

Docsvault

Docvault has a built-in document scanning software that simplifies your documentation process and digitizes paperwork. 

You can easily replace physical documents with digital documents and automate your operational workflow. 

Pros
  • Scanner compatibility
  • Batch document scanning
  • Quality control
  • Automatic data capture
Cons
  • Might be costly for small business
PricingContact the sales team for pricing information

6. Klippa- DocHorizon

Klippa- DocHorizon

Klippa DocHorizon is an AI-powered platform that enables businesses to save time and costs spent on complex document processing and operations. 

It is a low-code platform which is built for workflow automation.

Pros
  • Fast text recognition and extraction
  • Identify fraud documents
  • Data discovery automation
Cons
  • Limited customization options
PricingContact or fill in the required form to get pricing information

7. Laserfiche

Laserfiche

Laserfiche is a comprehensive document management platform designed for large organizations. 

It offers extensive features, scalability, and various integration options. While it can meet complex needs, it comes with a high initial setup cost and customization complexity.

Pros
  • Easy document management features
  • Bulk import emails and files
  • Full-text search
  • Microsoft 365 integration
Cons
  • High initial setup and customization complexity
Pricing
  • Starter: $50 per month
  • Professional: $69 per month
  • Business: $79 per month

8. ABBYY FineReader

Abbyy FineReader

Abbyy FineReader provides OCR accuracy and document conversion. It’s a suitable choice for those who require accurate text recognition and document digitization. It offers extensive language support but may lack some advanced workflow automation features.

Pros
  • Create, edit, and organize PDFs
  • Create fillable PDF forms
  • Collaborate on and approve PDFs
  • Compare documents in different formats
  • Protect and sign PDFs
  • Digitize paper documents and scans with OCR
  • Optimize digitization and conversion routines
  • Flexible licensing: per seat, concurrent, remote
Cons
  • May lack advanced workflow automation features
  • Pricing can be relatively mid-range
Pricing
  • Standard: $99/year

9. PaperScan

PaperScan

PaperScan provides a PDF to OCR conversion tool. It makes document acquisition easy and efficient. 

However, it may have limitations in automation and integration compared to more advanced solutions.

Pros
  • Cost-effective solution for basic document management
  • Offers post-processing tools like border removal and rotation
Cons
  • Limited automation and integration options
  • May not meet the needs of larger or more complex organizations
Pricing
  • Home Edition: $79/year
  • The Professional Edition: $149/year

10. Tungsten Capture

Tungsten Capture

Kofax Capture is designed for large enterprises with high-volume document capture needs. It enables businesses to streamline a large number of documents and offers comprehensive automation features. However, it can be expensive and may be overkill for small businesses.

Pros
  • High-volume document processing capabilities
  • Comprehensive automation features for complex workflows
Cons
  • Custom pricing can be costly for smaller businesses
  • Overkill for organizations with simpler document management needs
PricingCustom pricing- Request for pricing details

11. Iris PowerScan

Iris PowerScan

Iris PowerScan is a document management and data extraction solution. It’s known for its high OCR accuracy and advanced features. 

It’s a suitable choice for organizations looking for comprehensive document management, although it comes with a higher cost and complexity.

Pros
  • High OCR accuracy for precise data extraction
  • Offers advanced features for comprehensive document management
Cons
  • Custom pricing may not be budget-friendly for all organizations
  • Complexity may not suit smaller businesses with basic needs
Pricing
  • Essential: $844
  • Advances version: Request for a quote

12. Nanonets

Nanonets

Nanonets offers a user-friendly document scanning solution with competitive pricing. 

It provides OCR and workflow automation, which helps businesses that are seeking efficient data capture and automation. 

Pros
  • Easy to use
  • No-code workflow automation
  • Extracts data from PDFs, images, tables, emails, websites, databases, and scans
  • Best OCR software with 95% accuracy
  • 24×7 technical and customer support
Cons
  • Can’t be used for e-signing documents
  • No document generation options
Pricing
  • Free plans are available
  • Paid plan begins from $499 per month

When choosing the right software, consider your specific requirements, budget constraints, and integration needs to make an informed decision.

COMPARISON:

FeatureKlearStackDocuwareABBYY FineReaderPaperScan
OCR AccuracyXX
Workflow AutomationXX
Integration CapabilitiesXXX
Customization OptionsXXX

Features to Look for in Document Scanning Software

There are plenty of document scanning software available today. It is essential to pick the right one for your business needs and long-term goals. 

Here are the features you should consider in a document scanning software:

  • Automatic Capture
    It should be able to automatically identify and scan all types of documents.
  • Optical Character Recognition (OCR)
    OCR is the highlight here. It should provide accurate and high-quality results.
  • Automation in Workflow
    It should streamline your operational workflow process.
  • Integration
    It should easily integrate into your workflow process without any hassle.
  • Processing of images
    It should automatically enhance the quality and clarity of a blurred image.
  • Batch Processing
    It should easily be able to process high volumes of documents with efficiency.
  • User-friendly
    It should be user-friendly, requiring zero or minimal coding.

Why Should You Choose KlearStack?

KlearStack offers a comprehensive document scanning and management solution with advanced features:

High-Quality OCR: Provides accurate Optical Character Recognition (OCR) with 99% precise text extraction from scanned documents.

Automation: Excels in workflow automation, streamlining document processes and reducing 90% manual effort.

Integration: Offers robust integration capabilities, allowing seamless connectivity with other software systems.

Any document type: Capture, convert, and analyze data from any jpg, png, tiff, bmp, or pdf documents.

Customization: KlearStack can be tailored to meet the specific needs of businesses, making it suitable for various industries and use cases.

Request a Free KlearStack demo!

KlearStack Demo Request

How to Implement KlearStack in Document Scanning?

Here is a step-by-step guide on how to implement KlearStack when processing your documents.

Step 1: Assess your document scanning needs and objectives.

Step 2: Install and configure KlearStack software.

Step 3: Scan documents using KlearStack and the configured settings.

Step 4: Utilize KlearStack’s OCR capabilities for text and data extraction.

Step 5: Implement workflow automation for streamlined document processes.

Step 6: Integrate KlearStack with other software systems if needed.

Step 7: Store and organize digital documents securely for easy access.

Step 8: Monitor and maintain KlearStack for optimal performance.

Conclusion

Maintaining data and time-sensitive documents is no easy task. It requires special care and attention which may cost your business more than expected. 

The right document-scanning software would be the perfect solution to all your operational hassles. Investing in document scanning software will not just save you money in the long run, but also enables you to use your resources and working capital in areas that need the most attention. 

While choosing a document scanning software, make sure to consider the performance, accuracy rate and other features that perfectly fit your business type and scale. 

KlearStack is the ideal solution for managing your business documents. With its high-quality OCR, advanced workflow automation, and robust integration capabilities, you can streamline your document processes effortlessly. 

Moreover, KlearStack offers customizable solutions tailored to your needs. Experience how KlearStack can significantly cut manual data entry costs by 80% and speed up operations by up to 300%. Process your 1000+ monthly documents in a LIVE DEMO call today.