KlearStack is an AI-powered document processing platform designed for BFSI, Logistics, and other industries.

How accurate is KlearStack?

KlearStack provides 99% accuracy in document processing using AI and machine learning.

How to Extract Data from Packing List?

KlearStack

May 29, 2025

5 minutes read

A packing list is a document of the supply chain that holds the information of each package, their weights, measurements, and the list of all goods in the shipment. Freight forwarders use the packing list during international, national, or regional shipments. This helps determine weights and freight costs. It also aids customs officials to check the content of a specific package or cartoon.

Extracting data from the list and keeping it for records is crucial for the shipment’s receiver, exporter, and manager. In this blog, we will learn how to extract data from packing lists.

What is Data Extraction from Packing List?

Process of Data Extraction from Packing List

Data extraction from packing lists turns paper or digital documents into usable data that computers can read and process. The process uses OCR technology and AI to pull important information from these shipping documents. This includes item names, quantities, weights, and shipment details that businesses need for their records.

Packing list data extraction works by scanning the document first. Then AI software identifies different sections like product descriptions and quantity columns. The system captures this information and puts it into spreadsheets or databases where teams can use it right away.

Data extraction from the packing list can either be manual or automated.

Manual Data Extraction

Manual data extraction is a process of manually extracting the data from a document using traditional methods like typing, copy-paste, and data entry. This data extraction process can be prone to human error, time-consuming, and repetitive.

Automated Data Extraction

Data extraction automation uses machine learning, natural language processing, and OCR (optical character recognition) to extract the data. It mitigates human error and speeds up the process.

How does Automation Work in Data Extraction from the Packing list?

Automation in data extraction works in different steps. The flow data extraction software follows for extraction from the packing list.

1. Pre-Processing

Pre-processing is the first step in the data extraction process for packing lists. The automated data extraction tool evaluates the document’s quality in this step. However, if the document is of low quality, the software enhances it to ensure a good quality data extraction.

2. Document Classification

This is the second step in which a document is classified according to its type. Document categorization helps in organizing different kinds of documents separately.

3. Data Capture and Digitization

Using OCR and machine learning, the Packing list document extraction tool captures the data and digitizes the printed document into computer-generated text for further processing.

4. Data Extraction

This is the crucial step in which the invaluable packing list data is pulled and organized in the pattern for easy access. Machine learning, artificial intelligence, and natural language processing extract, analyze, and process the data.

5. Data Validation

Once the data is extracted, it is validated against the original document and vast database. If the software finds any information confusing, it flags it for manual validation.

6. Integration with Restful APIs

You can integrate the tool for seamless access to the packing list data from all your existing applications. A packing list data extraction tool equipped with Restful APIs integrates into your existing application effortlessly.

Live Accuracy Test in KlearStack FREE Demo!

Steps to Extract Data From Packing List with OCR Data Extraction

OCR data extraction automation helps extract the packing list data in bulk and organize and manage it. KlearStack is one of the leading software that aids in extracting data from packing lists. Here is the step-by-step guide to extracting data from the packing list.

Step 1: Login/Register to Data Extraction Tool

Steps to Extract Data From Packing List with OCR Data Extraction

Log in to the KlearStack dashboard using your login credentials to access the packing list data processing tool. However, if you’re new to Kleastack, register with the platform by scheduling a demo.

Step 2: View the Dashboard to Upload the Packing List

After successfully logging in to the dashboard, check it thoroughly. You’ll find the option “packing list” itemized among the pre-trained model of the software. Tap on it.

Step 3: Upload the Packing List

Click the “Add new” button in the top right corner to upload the document packing list. KlearStack supports different content formats, including Electronic PDF, Word, Excel, JPG, BMP, TIFF, PNG, scanned PDF, and ZIP files.

Step 4: Specify the Number and Business Types

KlearStack supports multi-page document processing and works for both B2B and B2C business types. In this step, you must specify the pages you want to process. Additionally, choose whether the invoice is for a B2B or B2C transaction.

Step 5: Review the Status of Uploaded Packing List

You can quickly review the status of the uploaded packing list by viewing the top of the list of processed documents. If the document is processed successfully, it will turn green.

Step 6: Examine the Extracted Data

For a detailed examination, click on the uploaded document. You will see the extracted data fields on one side of the screen and the original note on the other. This split view allows you to scroll through and verify the accuracy of the data against the original document.

Step 7: Verify and Edit the Captured Information

You can verify any specific information extracted from the document by clicking on it. The software will highlight the relevant section on the uploaded packing list documents. If you find the info lacks accuracy, you can edit it.

Step 8: Approve the Verified Data

After verifying the data’s accuracy, you can click the “approve” button to finish the process.

Step 9: View the Approved Data on the Dashboard

Once you approve the document, return to the dashboard. Here, the packing list document will be displayed with an approval sign.

In this section, you can view all uploaded documents and their data sources, formats, and types, providing a comprehensive overview of all the processed information.

Features of KlearStack Packing List Data Extraction Software

KlearStack is an intelligent packing list data extraction tool that streamlines the supply chain management process. Its different features smoothen the process and ease the task. Some of the key features of KlearStack are:

Features of KlearStack (Document Digitization Software)

Template-less Solution
Multi-lingual Support
Multi-page Data Extraction
Bulk Packing List processing
Seamless Integration
Document classification

Want to Learn the Packing List Data Extraction Process Live? Book a Demo!

KlearStack, equipped with AI-powered OCR & machine learning, is an effective and effortless solution for packing lists data extraction. You can schedule a demo with us to learn about the data extraction process in detail, ask about your queries associated with document processing, and more.

KlearStack is a one-stop solution for document processing, including invoices, receipts, airbills, bills of lading, credit notes, and more.

You can bring any of these documents to the demo call to test our system. We at KlearStack are ready to do the blind test.

Automate Your
Documents - Get a
Free Demo!

Takes less than 30 Seconds to Fill the Form and
Get Started!

Up to 90% Faster Turnaround

Industry best per-document processing speeds

5x Productivity

Greater ROIs with the Same Team

Multi-support Integrations

Plug-and-Play into all major industry systems

“

KlearStack streamlined our invoice reconciliation and improved data integration. Their platform boosted both accuracy and operational efficiency. Exceptional support made them a key part of our success.

Jennifer Biddle

COO, Tradewinds Intl

“

We faced constant vendor complaints from payment delays. KlearStack’s reliable automation restored trust and performance. Their API made integration into our systems seamless.

Akshat Tiwari

Director Procurement

“

KlearStack listened and tailored their solution to our needs. It solved our unique challenges with speed and precision. The team truly felt like partners, not just vendors.

Ajit Jain

Managing Director

“

Manual errors were draining time and resources fast. KlearStack’s self-learning AI delivered unmatched accuracy. It automated everything, saving time and cutting costs.