Many businesses in US are still facing an issue of document digitization and document processing, losing valuable time and resources on manual handling. Finance teams spend countless hours on data entry, while operations managers struggle with document retrieval and storage challenges.
Meanwhile, compliance officers grapple with maintaining accurate audit trails across thousands of paper documents.
Consider these critical challenges:
- Is your team spending more time managing paper documents than focusing on strategic business growth?
- Do document processing bottlenecks delay your critical business operations and customer response times?
- Could your organization benefit from reducing document handling costs while improving data accuracy?
US businesses are rapidly seeking trusted document digitization partners to overcome these operational hurdles. The right technology company can transform your paper-intensive workflows into streamlined digital processes, helping you achieve significant cost savings and operational efficiency.
This guide examines America’s leading document digitization companies, their capabilities, and how they can revolutionize your document management strategy.
Key Takeaways
- Leading US companies provide end-to-end solutions from capture to storage, eliminating manual handling
- Cloud-based platforms enable secure access and easy integration with existing business systems
- Modern solutions support multiple document types without requiring complex setups or training
- Security features and compliance controls protect sensitive business information
- Processing times reduce from days to minutes while maintaining high accuracy levels
What is Document Digitization?
Document digitization, often simply called digitization, is the process of converting your paper documents and physical records into digital formats. This involves scanning your documents and using software to process, store, manage them digitally.
By digitizing your documents, you can easily access, search and organize your information.
Benefits of Document Digitization for your Business
Many businesses in US are transitioning from traditional, paper-based document management to digitization. Document digitization offers various benefits like:
- Enhanced Efficiency: Reduce manual effort and processing times by automating document handling.
- Error Reduction: You can enjoy error-free reporting and easy access to information, anytime and anywhere in structured manner.
- Cost Savings: Lower operational expenses like cutting down costs on paper, printing, and storage costs.
- Increased Productivity: Boost productivity by streamlining workflows and enabling faster decision-making.
- Scalability: Easily scale your document management system to meet evolving business needs.
Top 8 Document Digitization Companies In USA
1. KlearStack
KlearStack is AI-based intelligent document processing (IDP) software. It is based in New Jersey, US. KlearStack is the best choice, if you are looking for companies to digitize the document processing processes.
It is a template-free AI-based document digitization software, meaning you don’t have to train the model for every new document layout. It attempts to extract the data from the utterly unknown document layout with significant accuracy.
It is all possible because the KlearStack is built on the deep learning neural network.
With the help of KlearStack, you can digitize various document types such as:
- Invoices
- Purchase Orders
- Insurance Policy
- ID cards
- Receipts
- Bill of Lading
- Credit Notes
- Proforma Invoices
- Delivery Notes
- Packing List
- Bill of Exchange
- Loan Notices
- Property Loan Appraisal Report
- Letter of Credit
Note: KlearStack also supports custom document types.
Are you struggling with time-consuming invoice data extraction? Try none other than KlearStack; you’ll never regret this decision.
2. Easy Access
Easy Access is one of the most popular accounts payable automation companies operating from its headquarters in Indiana, USA. Easy Access developed a web-based document digitization solution and provides its services on a hosted basis.
The company deals with a variety of clients that primarily deal with large-scale invoices and purchase orders.
3. BlueCreek Software
Vision 360 is an enterprise-based accounts payable automation software developed by BlueCreek software solutions. Like other document digitization software, the solution is aimed at reducing manual entry needs and automating the data upload process on Enterprise resource planning software.
The highlight of this digitization process is that the software also enables the user companies to monetize their accounts payable workflow, besides optimizing it with automation features. The software also touches upon Key Performance Indicators and Analytics.
4. Intelligent Project Solutions (IPS)
Based out of New Jersey, United States, IPS is another document digitization software solution particularly meant for accounts payable automation. The company started back in 1991, and has an impressive client base today, including the likes of Fortune 500 companies and eight of the biggest media companies in the U.S. today.
The company provides the following services through its Document Digitization offerings- Digital mailroom, Online supplier portal, Intelligent data capture, Integration with any ERP, Dynamic workflows, Analytics and business intelligence, etc.
The company now has a global reach with regional Centers located in Asia, Europe, Australia, and Latin America, respectively.
5. Mountain States Imaging
A seven-million-dollar document digitization company, Mountain States Imaging has been in the market since 1986. Their expertise lies in helping organizations to develop customized Information Management Systems.
For this purpose, document digitization remains at the core of their services. With their document scanning solutions, they are capable of supporting business processes like accounts payable automation.
Their 35 years of experience in this domain makes their product one of the most reliable document scanning and BPO solutions. Their solutions have been used by companies and enterprises across industry verticals. From NFL championship teams to companies like Common Spirit, their list of clients is expensive.
6. FlexiCapture by ABBY
FlexiCapture by ABBYY is a document digitization solution known for its advanced OCR and machine learning capabilities. It automates data extraction from invoices, contracts, and financial documents with remarkable accuracy.
FlexiCapture supports multi-language recognition and integrates seamlessly with ERP and accounting systems, ensuring efficient document digitization for high-volume processing. It also offers intelligent validation and compliance checks to minimize errors and speed up approvals.
7. Tipalti
Tipalti is a global payables automation platform that digitizes invoices, aligns payment workflows, and automates AP approvals. It offers end-to-end financial automation, handling everything from invoice capture to tax compliance and cross-border payments.
Tipalti’s AI-driven data extraction ensures accurate invoice digitization, reducing manual processing errors and speeding up approvals. It also provides real-time visibility into financial transactions, enhancing cash flow management and compliance.
Tipalti simplifies complex payables operations with multi-currency support and seamless ERP integrations.
8. Tungsten Automation AP Agility (formerly Kofax AP Agility)
Tungsten Automation AP Agility is a document digitization solution designed to transform accounts payable workflows. Formerly known as Kofax AP Agility, it offers AI-powered invoice digitization with line-item data extraction, 3-way matching, and compliance validation.
Tungsten Automation integrates effortlessly with ERP systems, enabling real-time processing and approval automation. Its cloud-based architecture provides secure, scalable digitization while enhancing audit transparency and financial accuracy.
Tungsten Automation reduces processing time by up to 80% and eliminates manual data entry errors.
While we have listed some of the top Document Digitization Companies In US, let’s dive into the KlearStack.
Why KlearStack?
KlearStack is a popular document digitization solution provider that currently serves global enterprises operating in various domains. The highlight of KlearStack’s OCR solution is that it is enabled by a state-of-the-art artificial intelligence technology which ultimately enables the document digitization to be more accurate, precise, and meaningful.
How KlearStack outperforms other Document Digitization Companies in US?
Smart Document Intelligence:
Transform your document processing with AI-powered extraction that learns and adapts to any format
Template-Free Processing:
Process any document layout instantly without manual template creation or training
Adaptive Learning Engine:
Experience continuous improvement with self-learning AI that grows smarter with each document
Quality Assurance Shield:
Ensure perfect accuracy with intelligent pre-processing and automated quality enhancement
Precision Extraction Core:
Extract critical data with pinpoint accuracy using advanced machine learning algorithms
Seamless Integration Hub:
Connect instantly with your existing systems through our powerful API ecosystem
Intelligent Validation Suite:
Validate data automatically with our triple-layer verification technology
End-to-End Automation:
Streamline operations with complete straight-through processing capabilities
The first way in which KlearStack outperforms all its competitors is by doing what all these solutions can do only in part. KlearStack can scan and digitize the text present in any written as well as printed document with accuracy upto 99% in rating.
Secondly, it has the ability to automatically upload the extracted text into enterprise resource planning software. Multiple ERP software are now compatible with KlearStack, meaning that the utility of KlearStack is much more than other solutions available in the market.
Thirdly, KlearStack like some of its competitors is capable of giving interactive outputs with highly secure processing stages.
All said and done, the main attraction of KlearStack’s OCR solution is the artificial intelligence technology which is used by the developers to create this solution.
KlearStack uses research-backed methodologies in the domains of natural language processing, computer vision, text analytics, and machine learning to facilitate highly accurate OCR results.
These technologies are the reason why handwritten text recognition tasks completed by KlearStack’s solution is one of the finest that you will find in the industry.
Furthermore, the availability of such advanced artificial intelligence technologies allows document digitization to be coupled with analytics in metric generation.
This serves as a foundation for analysts, who can simply go through the insights and create strategies accordingly.
FAQs on Document Digitization Companies In USA 2025
What is Document Digitization, and Why is it Important for US Businesses?
Document digitization is the process of converting paper documents into digital formats. It improves accessibility, reduces storage costs, and enhances data security.
Key Reasons:
- Faster access to information from any location.
- Improved data security with digital storage and encryption.
- Reduced operational costs by eliminating paper handling.
What are the Key Benefits of Outsourcing Document Digitization to a Specialized Company?
Outsourcing document digitization provides businesses with professional expertise and advanced technology.
Top Benefits:
- High accuracy with advanced OCR and AI tools.
- Scalable solutions for bulk document processing.
- Cost efficiency by reducing manual labor and paper costs
What Types of Documents Can Document Digitization Companies Handle?
Document digitization companies handle a wide range of documents. From invoices to legal contracts, they digitize complex, multi-page files with ease.
Common Document Types:
- Financial documents – Invoices, receipts, and tax forms.
- Legal documents – Contracts, agreements, and compliance records.
- HR documents – Employee files, payroll records, and onboarding paperwork.
How Much Does Document Digitization Cost, and What Pricing Models Do Companies Offer?
The cost of document digitization varies based on volume, complexity, and service level. Pricing models typically include per-page, per-document, or subscription-based plans.
Common Pricing Models:
- Per-page pricing – Ideal for low-volume projects.
- Per-document pricing – Suitable for complex or multi-page files.
- Subscription plans – Best for ongoing, high-volume digitization needs.
