4.7/5 TrustpilotReconcile Every Supplier Statement Before Month-End Close
It matches each supplier statement line to the invoices, credit notes and payments on your side, flags missing, duplicate and mismatched entries, and hands open items to your team.
Every Line Matched, Not a Sample
More Than 10 Forensic Checks per Document
The Supplier Statement Reconciliation & Risk AI Agent is one of KlearStack's Document GRC Agents. It reconciles each supplier statement line by line against the invoices and credit notes a business holds, flags missing, duplicate and mismatched entries, tests the statement for tampering, and hands open items to the AP team.
Used by ManyLoved by All!
Improved Invoice Reconciliation Efficiency and Accuracy with KlearStack
AI Checks the File. Your Team Keeps the Decision.
Checks Run on Arrival
Each statement is reconciled as soon as it comes in.
Your Team Clears Items
Open items and adjustments stay with your AP team.
Lock When Agreed
Once a balance is agreed, Recon Lock freezes the reconciliation.
Inside Your Network
The agent can run on-premise, so supplier data stays with you.
Statements Get Ticked by Hand. Gaps Wait for the Auditor.
When reconciliation is manual, only the biggest suppliers get checked, and usually only when a dispute starts.
Ticked by Hand
Staff compare statement lines with the ledger one by one. Long statements get partial checks on busy days.
Duplicates Hide in the Gaps
An invoice entered twice or a credit note never applied can sit unnoticed. The two balances drift apart.
Found at Audit or Dispute
Gaps surface when a supplier chases payment or an auditor asks. By then the period is closed.
Seven Checks on Every Supplier Statement
The same checks run on every vendor statement. Expand a check to see what it compares.
A statement line that matches no invoice you hold is flagged, so a lost invoice or an unfamiliar charge surfaces before you pay.
The same invoice number or amount appearing twice, on one statement or across months, is flagged before it can be paid a second time.
Each statement amount is compared with its invoice, joined on invoice number, and any difference beyond your threshold is flagged with both values.
A credit note the supplier shows but you do not, or the reverse, is flagged so the balance is corrected at the source.
The closing balance is compared with yours for the period, and the gap is explained by the open items the agent found.
Supplier identifiers are checked against your rules, such as a supplier GST number that does not fit the valid pattern.
The statement file runs through more than 10 forensic checks, so an altered PDF is flagged before its figures are trusted.
What One Statement Reconciliation Looks Like
An example monthly statement from a packaging supplier, from arrival to an agreed balance. Your rules will differ.
Arrives
The supplier emails its monthly statement to your AP inbox. The Front-Door Compliance Router AI Agent hands it to this agent.
A Reconciliation Your Auditor Can Retrace
One trail behind every result
- Every statement line with its match result
- The rule and threshold behind each result
- Each open item and how it was cleared
- The locked state of the agreed reconciliation
Evidence where your team needs it
- An open items list for your AP team
- A reconciliation report you can export or email
- Matched data out through Excel, CSV or API
- A pass, fail or review result per line
Where the Agent Stops
Clear boundaries keep the decision with your people and your policy.
It does not pay, hold or release supplier payments
Your AP process does.
It does not post entries to your ledger
Your team posts adjustments from the report.
It does not change your matching rules on its own
Changes go live only after approval.
Works With Your AP Inbox and Your ERP
Intake: Statements arrive by email, Drive folder, Amazon S3, OneDrive, WhatsApp or secure FTP. The router hands each one to this agent. Results: Matched data and open items move to your ERP or accounting system through Excel, CSV or API.
Your business system
Checked data and decisions move through Excel, CSV or API.
Documents Processed
the same engine checks statements, invoices, loan files and trade documents.
Faster Turnaround
statements move from arrival to an agreed reconciliation five times faster.
Lower Checking Costs
savings on data entry and auditing costs once the agent runs the checks.
Forensic Checks per Document
every statement is tested for tampering before its figures are used.
Supplier Data Can Stay Inside Your Network
The Supplier Statement Reconciliation & Risk AI Agent runs on-premise as well as in the cloud, with the same checks either way.
Discuss an On-Premise Deployment
SOC 2 and ISO 27001Enterprise-ready controls
Retention under your controlApply your own document policies
Private or on-premiseChoose the deployment modelQuestions About Supplier Statement Reconciliation
Everything operations, risk and audit teams usually ask before a pilot.
The Supplier Statement Reconciliation & Risk AI Agent reconciles supplier statements. It matches each line to documents you hold. It flags missing, duplicate and mismatched entries. Your AP team clears what it flags.
See the Agent Reconcile Your Own Statements
Send us a few supplier statements and the invoices behind them. We reconcile them in a Free Proof of Concept and show you every gap with its evidence.